How to begin a Long Session

Procedure

Before a session (1): Create a group

Create a group upfront to let participants on-board

1. Log in app.weq.io and create a new group.
2. Type a group name which can be easily recognized by participants.
3. Once the group name is created, it is not changeable.
4. Choose a language for the session. A chosen group language will define invitation email, baseline survey and presentation slide.
5. Type participants’ email address.
6. Hit the Save button, invitation emails will be sent to them.
7. By receiving the email, participants will be asked to answer an anonymous survey. Be sure to send the invitation few days before the session scheduled.

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Before a session (2): Collect baseline data

Understand the team’s baseline data

1. Make sure that participants complete the survey before a session starts.
2. You can re-send invitation email.
3. Once all participants complete the survey, you’ll receive an email notification.
4. The chart is available in “View Survey” Tab.
5. All participants must completed the survey in order to start a session.

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Introduction

What it takes to build a great team?

1. What the team can do vs can not do
2. WeQ help teams maximize what they have power over. (The WeQ portion, interpersonal connection)
3. What blocks the team to become great?
4. Positive human nature Vs unhealthy tendencies
5. Lack of safety (threat, fear), lack of proper feedback (no improvement) and cognitive bias (destroy trust)  

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Strengthen Connections Require 'We-Time'

1. Studies on the science show we must remove bias, promote feedback and build “psychological safety”.
2. We do this by strengthening interpersonal connections through having “We-Time”. 
3. During Work-time team is expected to behave 'professionally'. Individuals should be emotionally and psychologically prepared to perform at their best. Beer-time is to get to know each other personally. But it's not safe, not structured (no turn-taking in conversation).
4. We-Time is 1) To show your whole self (professional + personal) 2) A structured and safe procedure  3) Form healthy habits.  

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View Survey ‍

1. Go to “View survey” tap to show the baseline data from your WeQ App.
2. Survey questions developed by renowned scientists (Prof. Amy Edmondson, Harvard University).
3. Click  ℹ️  to show which specific questions are associated with the score.

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Survey items

Participants will answer 12 quesetions which they can agree or disagree in a scale of 1 to 8. Their responses identify 4 different metrics such as psychological safety, constructive feedback, social norms and control over cognitive bias. Some questions are reverse scored.

Psychological Safety

1.  In this team, I feel like I can fail openly.
2. I know my colleagues' positive characteristics and strengths very well.
3. In this team, I feel comfortable showing my vulnerability.

Constructive Feedback

4. ‍In this team, members frequently exchange constructive feedback.
5. ‍This team regularly recognises my achievements and successes.
6. ‍My colleagues get easily defensive when they happen to receive criticism. (reversed)

Social Norms

7.  In meetings, one person or a small group tends to speak most of the time. (reversed)
8. In this team, members withhold information that might be useful for others. (reversed)
9. This team has a strong sense of collective success rather than just individual gains.

Control over cognitive bias

10. In our team, juniors regularly seek ideas from seniors. (reversed)

10.  In our team, juniors regularly seek ideas from seniors. (reversed)
11. A high-performing team creates less errors and mistakes than those which are mediocre (reversed)
12. I feel that my team prefers to maintain a harmony over being disturbed by conflicts. (reversed)

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Set up the game

Prepare Cards

1. Use the WeQ App to prepare the cards.
2. IMPORTANT: The group game is synchronized. So be sure to satisfy below conditions before you press “start”
3. The list of participants in the app must match the actual players present in the session.
4. It is not possible to involve participants who are not physically present in the group.
5. If anyone is not present, you must delete them from the group before starting the game.
6. You may also add new participants if needed.
7. All participants must complete the anonymous survey first before starting the game.
8. Make sure all the participants are on their app and logged in the WeQ app.
9. Once the above conditions are met, go to 'Prepare Cards' tab and hit the START button.
10. Participants’ app will start a Ranker game.

Ranker Game

1. (Participants will go through below process).
2. First, participants describe their positive qualities by arranging 6 qualities in an order in 60 seconds (top = strength, bottom = weakness).
3. After 60 seconds, theWeQ App will automatically advance to next set.
4. This will repeat 4 times until they rank all 24 qualities.
5. Once “self-ranking” is finished, they will continue rank others.
6. Ranking is confidential. Be sure that the person being evaluated does not observe other people’s phone.
7. The whole process should take a maximum of 10 minutes.

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Writing down numbers

1. Once ranking is all done, WeQ uses this data to select cards for each participant.
2. When layers see their diagram of cards, they should write down the numbers on their placemat.

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Preparing the cards

1. When the quiz process is complete, a set of card numbers are assigned to each participant.
2. Let the participants help each other to collect their own cards.
3. Participants should place the cards on the Play-mat face down. Do not read the description on the card.
4. Explain how the system automatically identifies optimal selections of cards with guiding the conversation towards the interpersonal issues that need addressing.